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COLLIERVILLE SOCCER ASSOCIATION CONSTITUTION AND BYLAWS
Article I Collierville Soccer Association Incorporated
The name of this association will be the Collierville Soccer Association ( CSA ).
Article II Purpose
It is the purpose of CSA to educate youth in the rules, skills and tactics of soccer.
CSA will develop, operate and regulate youth soccer and govern league play within CSA
for Collierville residents. ( Appendix "A" )
Article III Address
The address of CSA is P.O. Box 441, Collierville, TN, 38027. The geographical area of CSA
will include the city of Collierville, TN and the surrounding area within the discretion
of the CSA Executive Board.
Article IV Affiliations
CSA will affiliate with the Tennessee State Soccer Association ( T.S.S.A. ),
the United States Soccer Federation ( U.S.S.F. ), the United States Youth Soccer Association
(U.S.Y.S.A. ), the Federation International Football Association ( F.I.F.A. ), the United
States Senior Soccer Division (U.S.S.S.D. ) and the Memphis Shelby Soccer Federation ( M.S.S.F. ).
Article V Membership
1. All who participate in the following CSA activities are considered members of CSA and may vote
on CSA membership matters:
A. Parents whose child is rostered on any CSA team.
B. Members of the Executive Board and subordinate committees.
C. Coaches and assistant coaches of any CSA team.
D. Adult referees who officiate CSA recreational games.
2. All who participate in the following CSA Recreation activities are considered members of the CSA
recreation program and may vote on CSA recreation matters:
A. Parents whose child is rostered on any CSA recreation team.
B. Members of the Recreation Committee.
C. Coaches and assistant coaches.
3. All who participate in the following CSA youth competitive team (LOBOS) activities are
considered members of the CSA LOBOS club and may vote on CSA LOBOS membership matters:
A. Parents whose child is rostered on any CSA LOBOS team.
B. Members of the LOBOS Committee.
C. Coaches and assistant coaches.
4. Membership matters include but are not limited to election of officers. The Executive Board and
subordinate committees may, with a two-thirds majority vote, conduct a membership vote on issues
they deem important enough to let the membership decide. Such a vote will be decided by simple
majority and must be all inclusive, not requiring a member's physical presence at a meeting.
Such a contingency must be a budget line item and will carry over each year not used.
Article VI CSA Meetings
1. The annual CSA Officer election/Annual membership meeting will be held on the second Monday of
July each year. Other CSA meetings may be held as directed by the Executive Board president.
2. The Recreation and LOBOS Committees may hold their own officer election/membership meetings
but they must occur on or before the CSA Executive Board election/membership meeting.
3. Any officer election/membership meetings must be announced to the respective membership as to
location, date and time no later than two weeks prior.
4. Any CSA meetings where votes or binding decisions occur must be open to the membership and will be
recorded in official minutes.
5. Regular monthly meetings of the Executive Board and Committees, also known as governing bodies,
will be scheduled by the President/Chairpersons. Meetings will be scheduled to provide maximum
attendance by the officers.
6. A quorum of one-half (1/2) the officers of the governing bodies is required to conduct the business
of the governing body. The use of proxy is encouraged.
7. A simple majority of votes shall decide all rulings, requests and questions except amendments to
Constitution and Bylaws, Playing Rules and player/coach dismissal that requires approval by a
two-thirds majority of the respective governing body. Any dissenting votes to any ruling,
request or question will be recorded in official minutes and, at the request of those
dissenting, reasons for that dissent will be recorded. Policies and Procedures will be under
the authority of the respective governing body but must not conflict with the Constitution and Bylaws.
8. Any officer missing three successive scheduled meetings without cause will have his/her position
vacated. The President/Chairperson will appoint a successor.
9. In case of doubt as to procedure at any meeting Robert's Rules of Order will govern.
Article VII Government
1. The CSA will be administered by the Executive Board chaired by the CSA
President. The Executive Board will have the authority to:
A. Conduct all business of the Executive Board.
B. Enforce the CSA Constitution and Bylaws, Executive Board Policies and Procedures,
Recreation /LOBOS Policies and Procedures, Playing Rules and any other rules adopted by CSA.
C. Fill any vacancy among the members of the Executive Board.
D. Enforce the Laws of the Game and rulings of M.S.S.F., T.S.S.A., U.S.S.F., U.S.Y.S.A., and F.I.F.A.
E. Settle all appeals of Recreation/ LOBOS Committee decisions unless appeal is made to the
Collierville Parks and Recreation Department, M.S.S.F., T.S.S.A., U.S.S.F., or U.S.Y.S.A.
F. Make decisions on all CSA matters not covered by the Constitution and Bylaws, Policies and
Procedures, Playing Rules or other rules adopted by CSA.
G. Administer the finances of CSA to include:
1) Develop the annual budget.
2) Approve by majority vote any expense that exceeds the budgeted amount by 5% or any other
expense that exceeds $200.00.
3) Develop a marketing plan for the express purpose of seeking additional funding sources
for the association.
2. Each youth soccer program will each be administered by a committee chaired by an elected Chairperson.
Each Committee will have the authority to:
A. Conduct all business of their respective program/club and Committee.
B. Vote on all issues requiring a Committee decision. The Chairperson will not
vote except to cast the deciding vote , in case of a tie, or in cases of player/Coach dismissal.
C. Administer the finances of their respective program/club to include:
1) Setting yearly player fees.
2) Development of an annual budget.
3) Approval by majority vote any expense that exceeds the budgeted amount by 5% or any other expense
exceeding $200.00.
3. The organization of CSA will, as a minimum, consist of the following:
EXECUTIVE BOARD
President
Vice-President
Secretary / Treasurer
Director of Marketing
Recreation Chairperson
LOBOS Chairperson
Trustee (Past President)
Recreation Committee LOBOS Committee
Chairperson Chairperson
Vice-Chairperson Vice-Chairperson
Secretary Secretary
A. The respective Committees will determine their organizational needs, beyond the minimum, by Policy
and Procedure so as to operate effectively.
Article VIII Duties of Officers
1. The CSA President will:
A. Be responsible for the overall operation of CSA and will preside over all Executive Board meetings.
B. Serve ex-officio on all committees.
C. Appoint special committees as necessary to enhance operation of CSA.
D. Represent or appoint a delegate to represent CSA at all meetings of CSA affiliates or organizations
with which CSA has affairs.
E. Cast the deciding vote at Executive Board meetings.
F. Ensure line item expenses exceeding 5% of budget or, other expenses exceeding $200.00, are approved
by the Executive Board.
2. The CSA Vice-President will:
A. Succeed to the duties of the President in his/her absence or at the President's discretion.
B. Coordinate the practice field requirements for the association.
C. In coordination with the Collierville Parks and Recreation Department (CPARD) and the
respective Committee Vice-Chairperson postpone, cancel, or reschedule any game, practice,
clinic or tryout due to poor field conditions. Considerations include long term damage to fields
and player safety.
3. The Secretary / Treasurer will:
A. Be responsible for the Executive Board financial records and provide a report for all scheduled
Executive Board meetings.
B. Be responsible for all Executive Board accounts. Advise on policies and procedures for internal
financial controls. Maintain current signature cards for disbursement of Board funds. Authorized
check signers may be any two of the following:
1) President
2) Vice-President
3) Secretary / Treasurer
C. Coordinate the preparation of the annual budget.
D. Be responsible for filing or assist in filing any necessary government report.
E. Be responsible for the minutes at all Executive Board meetings and functions.
4. The Director of Marketing will:
A. Prepare and execute an annual marketing plan to promote and support CSA operations and growth.
5. The Recreation Chairperson will:
A. Be responsible for the operation and administration of the Recreation Program of CSA and
represent the interests of the Recreation Committee at Executive Board meetings.
6. The LOBOS Chairperson will:
A. Be responsible for the operation and administration of the LOBOS Club of CSA and represent the
interests of the LOBOS Committee at Executive Board meetings.
7. The Trustee will:
A. Aid and assist the CSA President by providing continuity and execute any other tasks as required.
Article IX CSA Elections
1. Election of CSA officers will be conducted at annual membership meetings. Executive Board and
Committee officer elections may occur simultaneously or the respective Committees may hold
separate elections. Separate elections must be held prior to the Executive Board election.
Elections will occur on the second Monday of July each year. Membership must be notified,
by mail, of date, location and time of the meetings.
2. New officers of CSA will assume office no later than August 1st. of each year for a term of
one year. No term limits are in effect.
3. CSA officers must reside in the Collierville geographic area as defined in Article III.
4. The Executive Board and Committee Chairpersons are responsible for recruiting/nominating the
best possible candidates for officer positions.
Article X Funding
1. CSA will be a not-for-profit Tennessee Corporation.
2. CSA will be funded by registration fees, sponsorships, contributions and fund raising events/functions.
3. Each Committee will determine their funding requirements and set their registration fees.
4. The purposes for which CSA is organized are exclusively educational. Within the meaning of
Section 501 (c) (3) of the Internal Revenue Code of 1954 or the corresponding provision of
any future United States Internal Revenue Law.
5. Notwithstanding any other provision of these articles, CSA will not carry on any other activities
not permitted to be carried on by an organization exempt from Federal Income Tax under Section
501 (c) (3) of the Internal Revenue Code of 1954 or the corresponding provisions of any future
United States Internal Revenue Law.
6. In the event of dissolution, the residual assets of the organization will be turned over to
one or more organizations which themselves are exempt as organizations described in Section
501 (c) (3) and 170 (c) (2) of the Internal Revenue Code, or to the Federal, State or
local government for exclusive public purposes.
Article XI Amendments
1. Amendments to the CSA Constitution and Bylaws and Playing Rules require approval by two-thirds
majority of the Executive Board. Policies and Procedures of Each Committee may be adopted
or amended by the Committees so as to adhere to the spirit, intent and letter of the CSA
Constitution and Bylaws.
Article XII Emergency Committee
1. The Executive Board President, Vice-President and Secretary / Treasurer constitute the
Emergency Committee. The Emergency Committee will meet over matters demanding immediate
attention when it is impractical or impossible to call an Executive Board meeting.
All actions of the Emergency Committee are temporary until review by the Executive Board.
Article XIII Appeals and Disciplinary Committee
1. The Executive Board President, Vice-President, Secretary / Treasurer and respective
Committee Chairperson will constitute the Appeals and Disciplinary Committee. The
Committee will review and rule on all protests and appeals submitted. The Executive
Board President will vote only in case of a tie.
APPENDIX "A"
COLLIERVILLE RESIDENT AS DEFINED BY COLLIERVILLE PARKS, RECREATION, & CULTURAL ARTS
COLLIERVILLE RESIDENT --- a person who lives in the town's city limits; or a person who
lives in an adjacent area AND is in the Collierville school district, this would exclude
anyone crossing the state or county line.
(Collierville schools are a part of Shelby County schools, therefore anyone that does not
live in Shelby County cannot legally be in the Collierville school district.)
A post office box or a place of business does not establish one's residence.
This definition is for the purpose of determining the ratio of residents versus non-residents
in the Service Provider Agreement between the Town of Collierville and CYAA and / or CSA.
Also, for the purpose of who is eligible to participate in any developmental/intermediate
program that is offered by CYAA or CSA.
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