CSA LOBOS POLICY No.1

PURPOSE:

 To define guidelines for fundraising activities for the CSA LOBOS Committee and the individual LOBOS club teams.

SCOPE:

The LOBOS Mission Statement, Part 2, CSA Bylaws, Article X and          LOBOS Policy No. 11, paragraph D (2) apply.

AUTHORITY:

The Fundraising Coordinator is the approving authority for individual LOBOS teams. The LOBOS Committee will approve Committee fundraising efforts by simple majority vote.

Discussion :       The LOBOS Mission Statement, Part 2 states: “We commit to enhancing our community by being good neighbors.

 We, at all times, promote the image of Collierville by our character.”

The LOBOS Policy No. 11, paragraph D (2), further states: “Each player shall exhibit proper behavior while representing the club on the field at tournaments, games or any club or Association function. ”  

From these statements we derive guidelines for any fundraising efforts by the LOBOS Committee or individual teams.   The LOBOS name and approved logo is               proprietary to the LOBOS Committee and use of either must be in accordance with this policy.

Approved 05/12/97

Amended 11/09/98

Amended 4/14/03              

1. The LOBOS practice fields at Harris, W.C. Johnson and Progress Road Fields have  lighting capability. The electrical power to light those fields is supplied by the Town of Collierville at taxpayer expense. Most Lobo fields are also equipped with rest room facilities.
2.  In accordance with the LOBOS Mission Statement, paragraph two, we have committed to being good neighbors to the Town of Collierville. Good neighbors are considerate and responsible.
3. LOBOS Coaches have the responsibility for turning on and securing field lighting.  Coaches are also responsible for opening and securing rest room facilities.
4. LOBOS Coaches may delegate these duties to team managers or parents but remain  responsible.
5. The LOBOS Committee Vice-Chairman will maintain a key log to record key assignments and will be responsible for disbursing and collecting keys as necessary.
6. In case of loss or failure to bring keys to games coaches must notify the LOBOS Committee as soon as possible.

COMPETITIVE TRYOUT POLICY

Section A

1.   Lobo spring tryouts are open to any child eligible for membership in the Tennessee State Soccer Association.

2.   Lobo spring tryouts are for the purpose of determining if a player has the ability to play soccer at the competitive level.   Each player will be evaluated on level of skill, ability and athleticism.

3.   The number of teams formed after each tryout depends on quantity and ability of players who attend tryouts.   Lobos will not form uncompetitive teams nor put non-competitive players on a team.

4.   At least one LOBOS Committee member will attend each tryout to register players, distribute the parent information package and answer questions from the parents. The parent information package will include, as a minimum, the Lobo Mission Statement, Policies and Procedures, any information relating to Lobo discipline policy and an approximate season cost structure. Our goal is to give parents, especially parents new to the Lobos, sufficient information about our organization before they commit to us.

5.   No guarantees are given or implied that a child will be selected for any team from year to year.   No guarantees are given or implied that a child will play for a specific Coach/Assistant Coach from year to year.   If a child will miss tryouts due to unavoidable circumstances, the parents must contact the coach, Development Director or Committee Chairman prior to tryouts to arrange another opportunity for the child to tryout.   (Amended April 09, 2001)   

6.   DELETED/ October 12, 1998

7.   Conduct of the open spring tryouts will be determined by the Coaches and Development Director at their mandatory meeting two months prior to tryouts.   To the maximum extent possible tryouts should occur in sequence by age.   Tryouts should not be sequenced to encourage and abet playing up.

8.   To the maximum extent possible, Division Three teams will consist of Collierville residents.   If there are not enough Collierville children having competitive abilities to complete a Division Three roster after tryouts, coaches will then consider all non-Collierville children with competitive abilities who attended tryouts for selection.   If not enough children are available from open tryouts, the coaches may then search for additional children with competitive abilities to complete their roster.     A goal of our organization is to provide Collierville children with competitive skills   the opportunity to play competitive soccer . If our best efforts fail to attract sufficient numbers of competitive players from Collierville to tryouts, then we will try to find competitive players from outside Collierville.

9.   The same principle in paragraph 8 applies to Divisions One and Two, although the percentage of non-Collierville children will most likely be greater. In all cases, the LOBOS Committee must be able to justify to the Collierville Parks and Recreation Department Director the selection of any non-Collierville child. The ability to have non-Collierville children help the Lobos fill rosters should not be considered relief from the LOBOS Committee’s obligation to devise player development programs to fill the Lobos needs with Collierville children.

10.   Within seven calendar days after roster selection, all children who attended the tryout will be notified by the Coaches by phone of their status.   Notification of children not selected will be divided equally among the head Coaches for that year group, not left to the Division 3 Coach.

11.   Prior to tryouts, coaches are responsible for clearly defining their goals for the team they will be coaching.    Any changes in Division, upgrades in tournament quality, increases in practice frequency or change in the level of commitment must be communicated to parents to allow them to decline being chosen for a team whose commitment level is too high or too low.   The Coaches must address these issues with players and parents before the tryout begins.

12  Spring tryout player evaluation sheets are property of the LOBOS Committee and are only viewed by the CSA Development Director,

evaluating Coaches, and the LOBOS Committee.

13  The Competitive Committee will meet after the conclusion of each day’s session to recap attendance and discuss team options for consideration.   The Development Director will present team formation options under consideration for discussion.

14  Upon completion of tryouts, prior to finalization of rosters and extension of bids, the Competitive Committee shall meet to discuss team formation options with the Director of Development.   Based upon the number of resident players available and the thoughtful input of the Development Director, these options may include formation of designated “developmental teams”, double roster and or formation of provisional teams.   Based upon the discretion of the Competitive Committee, with input from the Development Director, additional tryouts may be held where necessary and practical.

Section B

1.     Items 1-14 in Section A apply.

2.     Winter tryouts are generally for the purpose of expanding team rosters where appropriate.   Tryouts may be held in age brackets, where roster space exists, at the discretion of the individual team coach and the Development Director.

3.     LOBOS may hold open tryouts, at the discretion of the Competitive Committee, for JR LOBOS and U-10 age groups with the intent of forming additional teams.

APPROVED 09/08/97

Amended      03/09/98

Amended      10/12/98

Amended      04/09/01

Amended       10/14/02

Enclosure(s):   Spring Tryout Procedures

                             Lobo Tryout Information

Enclosure 1

Spring Tryout Procedures

LOBOS Committee Responsibilities

1.   Coordinate available Coaches/Assistant Coaches with age groups/divisions.

2.   Advertise time/place/required equipment, birth certificate and age divisions.

3.   Staff registration tables. Utilize LOBOS’ TRYOUT INFORMATION SHEET (attached).

4.   Check birth certificates.   Assign tryout numbers.

5.   Hand out Parent Info Packet.   Answer parents questions.

6.   Distribute/collect tryout numbers.

Development Director Responsibilities

1.   Conduct mandatory Coaches tryout meeting at least two months prior to first tryout to determine tryout conduct.   Review CSA LOBOS Policy No. 5.

2.   Provide nets, balls, and cones, evaluation forms.

3.   Monitor tryouts for compliance with policies and procedures.

4.   Arrange for adequate staffing of tryout to provide the evaluating Coach(es) minimum distraction.

Team Coach Responsibilities

1.   Notify Development Director and LOBOS Committee of plans for significant changes for their team from the previous year, i.e. next higher division, larger roster, higher quality tournaments, etc.

2.   During introductions to the players remind them tryouts are open and no guarantees have been given to players from the previous years’ team.   Selection for next years’ team depends on performance at tryouts.   Determine if any player has an injury that might hamper performance.

3.   Ensure each player has shin guards and appropriate shoes (no sneakers allowed).

4.   Document each player’s performance using the approved evaluation form.  

5. Prior to the tryout begins communicate, in verbal or letter form, to the parents your goals and expectations for the coming year. Explain the level of commitment, changes in Division, quality of tournament, etc.

6.   Select team, set up mandatory player/parent meeting and notify LOBOS Chairman of date.

7.   Do not practice or play team until properly registered with CSA and TSSA.

Enclosure (2)

LOBOS TRYOUT INFORMATION

94/95 Girls/Boys

AUGUST 1, 1993 TO JULY 31, 1995

Tryout #            ________________

Name                ________________________________________

Date of Birth     ________________________________________

Address            ________________________________________

                        ________________________________________

Telephone #     ________________________________________

Email address (optional)_________________________________

Which team/Club did you play for last season?    __________________/_____________

              (TEAM)                                (CLUB)

MEDICAL PROBLEMS (Any chronic conditions, regular medications taken, etc.)

Age Groups for 2003-2004 Season

       U9    Aug 1, 1994   -- July 31 1995

     U10    Aug 1, 1993  --  July 31 1994
     U11    Aug 1, 1992  --  July 31 1993
     U12    Aug 1, 1991  --  July 31 1992
     U13    Aug 1, 1990  --  July 31 1991
     U14    Aug 1, 1989  --  July 31 1990
     U15    Aug 1, 1988  --  July 31 1989
     U16    Aug 1, 1987  --  July 31 1988
     U17    Aug 1, 1986  --  July 31 1987
     U18    Aug 1, 1985  --  July 31,1986

CSA LOBOS Policy No. 6 ensures uniformity in the selection of a uniform package for all LOBOS teams from a single source and will assist in adherence to our LOBOS Mission Statement that economy for the majority be a primary consideration without compromising quality or suppressing innovation.
 

1. The single source uniform vendor will be selected by the LOBOS Uniform Sub-Committee and approved by the LOBOS Committee consideringdiscounts, coach packages, availability, etc.
2. All uniform items worn by LOBOS teams must utilize the red/royal/whitecolor scheme.
3. The official club logo/emblem/insignia will be used on all apparel and accessories. No other names or affiliations will be printed on any item worn or carried by a LOBOS team. The only current exception is Club Sponsor patches.
4. All LOBOS uniform apparel and accessories ( jerseys, shorts, socks,windsuits and bags ) for each team will be selected from an approved list of choices provided by the Uniform Sub-Committee. Each team will LOBOS one main jersey and up to two alternate jerseys from the approved list.
5. Each team must have a Uniform representative, not necessarily the teammanager,  responsible for ordering all uniforms and accessories. The Uniform Sub-Committee is responsible for scheduling and conducting a training/information meeting with all team Uniform representatives as soon as possible after new teams are formed each spring.
6. All uniform/accessory stitching will be arranged by the team representative.
7. All equipment supplied by the LOBOS Committee to the teams is the  responsibility of the LOBOS Committee Equipment Coordinator.
8. The Uniform Sub-Committee is responsible for vendor coaches packages, patches or Miscellaneous uniform items.
9. One-season teams may rent uniforms, which will be the property of the  LOBOS Committee. The Uniform Sub-Committee is responsible for purchase, issue, receipt and custody of rental Uniforms.

• CONDUCT AND DISCIPLINE

1. The LOBOS Committee will form a Conduct and Discipline Sub-Committee to manage matters demanding immediate attention when it is impractical or untimely to call a full LOBOS Committee meeting. All actions of the Conduct and Discipline Sub-Committee are subject to review by the LOBOS Committee. The Conduct and Discipline Sub-Committee has the authority to impose any penalty up to and including suspension for up to 30 days or until the next meeting of the LOBOS Committee meeting, whichever occurs first.The Conduct and Discipline Sub-Committee will consist of the LOBOS Chairman, Vice-Chairman, Secretary and Treasurer. The Collierville Soccer Association (CSA) President may sit on the Sub-Committee with full voting rights if any one of the four designated members cannot attend. The Collierville Parks and Recreation Director will be notified of any meetings of the Conduct and Discipline Sub-Committee and may provide a representative to attend if so desired.
2. RULES of CONDUCT
1. Rules of conduct and discipline will be developed by the LOBOS Committee.
2. Each person or group listed below is subject to the CSA LOBOS Committee rules of conduct and discipline:
1. LOBOS players including all guest players
2. Coaches, assistant coaches and managers
3. Spectators including parents and other family members
4. LOBOS Referees
5. All CSA officials
3. Any of these individuals or groups determined by proper authority to have violated the letter or intent of the CSA bylaws or LOBOS Committee Policies and Procedures will be subject to disciplinary action by the LOBOS Committee Conduct and Discipline Sub-Committee, CSA LOBOS Committee and/or CSA Executive Board.
3. DEFINITIONS
1.  Probation is defined as a period in which an offender’s fitness for membership in CSA or active status on a team is tested.
2. Suspension is defined as no participation in the areas in which one is suspended whether as player, coach,  assistant coach, team,  parent,  spectator or association official.
3. Suspension of a player is defined as suspension from any competition, for any team on which the player is rostered, for the time period specified.
4.  Suspension of a coach/assistant coach is defined as suspension from coaching any association team by the offending coach/assistant coach for the time period specified.
5.  Suspension of a team is defined as suspension from any association/TSSA sanctioned competition for the time period specified.
6.  Dismissal is defined as loss of membership in the Collierville Soccer Association.
4.     CLASSES OF MISCONDUCT
Actions and conduct considered inappropriate by the LOBOS Committee have been designated by class:
1. Class 1
1. use of profanity by word or sign
2.  inciting disruptive behavior
3.  making insulting or derogatory remarks or gestures about any individual or group at any time
2. Class 2
1. making threats
2. making threatening gestures
3. second Class 1 offense
3. Class 3
1.  physically striking a player or fighting with a player before, during or immediately after a game
2.  second Class 2 offense or three or more Class 1 offenses
4.  Class 4
1.  physically pushing or striking a coach, assistant coach, team manager,  spectator or association official
2. vandalism
3. willful or malicious destruction of property
4. coach, assistant coach,  team manager or spectator removed from the field/complex area by a referee
5.  second Class 3 offense or three or more Class 2 offenses
5. Class 5 - As defined in USSF Rule 3042 (Misconduct of Game Officials)

 
5. PLAYERS
1. A player found guilty of misconduct as classified is subject to minimum disciplinary action as follows:
1. Class 1 - 1 game suspension or letter of reprimand
2. Class 2 - 2 game suspension
3. Class 3 - 3 game suspension
4. Class 4 - indefinite suspension as determined by designated authority
2. A player receiving ejections is subject to minimum disciplinary action as follows:
1. 1 ejection - miss the next game for all association teams on which rostered
2. 2 ejections - miss the next two games for all association teams on which rostered
3. 3 ejections - miss the next three games for all association teams on which rostered
4. 4 ejections - suspended for the remainder of seasonal year
6. NON-PLAYERS
1. A coach, assistant coach,  team manager, spectator, referee or association official found guilty by proper authority of misconduct, as classified,  is subject to minimum disciplinary action as follows:
1. Class 1 - one game suspension and/or letter of reprimand
2. Class 2- two game suspension, letters of reprimand and warning
3. Class 3, 4, or 5 - indefinite suspension or dismissal as determined by proper authority
7. TEAMS
1. Each team and its coach are responsible for the actions and personal conduct of all persons involved with the team including players, coach, assistant coach, team manager, parents,  family members and spectators
2. Each team and its coach are responsible to ensure actions of the team and all persons involved with the team both on and off the field do not bring discredit upon the team, the Collierville Soccer Association or the Town of Collierville.
3. Each team and all persons involved with the team are required to conduct themselves in a sportsmanlike manner under all circumstances and to exhibit appropriate behavior before, during and after games, in and around lodgings, and on any other occasionswhen the group could be identified as a team.
4. For teams whose general conduct is determined by a disciplinary review by the LOBOS Committee to be unsatisfactory the following disciplinary actions may be applied according to the principle of progressive discipline, severity and frequency of incidents of misconduct
1. Letter of reprimand to the coach and/or team
2. Team suspension for a period of time with all games scheduled for that time to be forfeited.  The team will assume responsibility for payment of all bond penalties/loss of deposits etc.
3. Denial of permission to travel intra/interstate for specific competitions.
4. Removal or suspension of the team coach or manager
5. Team disbandment
6. Fines
5. Each coach has the authority to remove players/families from active status on their team who are disruptive to the team environment and whose continued presence is considered detrimental to the team
1. Disruptive behavior must be brought to the attention of the offending player/family. Such behavior must be noted in written form with the family. The coach is responsible for such communication and documentation must be maintained with a Family Counseling Form. A signed copy remains with the player/family and one forwarded to the Director of Development. The coach will retain the signed original. (Enclosure 3)
2. If the player/family continues to be disruptive to the team the coach may place the player/family in a probationary status that has very specific conditions of improvement listed on the Disruptive Behavior Probation Form. That document must be signed and retained  by the player/family and a copy forwarded to the Director of  Development and LOBOS Committee Chairman.(Enclosure 4)
3. If the player/family continues disruptive behavior after being placed in a probationary status the coach may then remove the player/family from active status on his team using the Notification of Removal from Active Status Form (Enclosure 5). The original signed form will be retained by the coach.  A copy of the form will be  forwarded to the player/family , the Director of  Development and LOBOS Committee Chairman.
4. The CSA LOBOS Committee will review the coaches decision and all progressive counseling documentation along with statements from any concerned party from the team and recommend action for the CSA Executive Board.  The CSA Executive Board will determine whether to return the player/family to active status on the team or uphold the coach’s decision.  If the CSA Executive Board upholds the coach’s decision the player/family will be removed from the roster of that team.  The player/family is eligible for membership on other appropriate CSA LOBOS teams if those coaches desire to roster that player. Team account balances will not be refunded but may be transferred to another team account.  The player is eligible to attend the next Spring Tryouts.
5. In the event the player/family wishes to appeal the decision of the CSA Executive Board the family should contact the Collierville Parks and Recreation Department Director.
8. PROPERTY DAMAGE
1. A player or team responsible for accidental or willful property damage is required to pay all lawful claims within 45 days of receiving said claim
2. If claims are not paid within the prescribed time period, the player or team will be placed on travel restriction until all claims are paid in full.
3. Reinstatement of travel privileges will not be considered until proof of payment is made to the LOBOS Committee.
9. DOCUMENTS AND FUNDS
1. Individuals or groups found to have committed the following acts are subject to disciplinary action by the LOBOS Committee:
1. Falsification of documents including but not limited to registration data, birth certificates, player cards, rosters, insurance claims or proxies
2. Allowing unregistered or ineligible players to participate in games
3. Misappropriation or mishandling of team or association funds
2. The disciplinary actions listed below shall be applied by the LOBOS Committee according to the severity and frequency of the offenses:
1. Letter of reprimand with a copy to the CSA Executive Board and Collierville Parks and Recreation Department Director
2. Suspension for a specific period of time
3. Suspension from specific competitions
4. Loss of travel privileges
5. Fines
6. Dismissal from the association
10. Supporting Forms and Documents
 
The LOBOS Committee will use five forms/documents to support the Conduct and Discipline Policy.

1.  A Player/Parent Acknowledgment Form will be signed by both Parents/Guardians and the Player before being rostered on a LOBOS team. The player is considered ineligible until the LOBOS Registrar(s) have the original signed Form in their possession. A Player from another organization may not guest play on a LOBOS team until the LOBOS Registrar(s) have this form. (Enclosure 2)
2. A Coaches Conduct and Discipline Report Form will be used by the Coach to report breaches of the Conduct and Discipline Policy by players, parents, spectators, and coaches of the LOBOS organization. It is assumed that Coaches will exhaust other methods of progressive discipline before resorting to an official Conduct and Discipline Report to the Conduct and Discipline Sub-Committee. Of course, if a violation of the Conduct and Discipline Policy is severe or damages the image/reputation of the Collierville Soccer Association and the Town of Collierville progressive discipline is not expected.  (Enclosure 1)
3. A Family Counseling Form will used by the Coach to document behavior(s) the Coach feels is/are disruptive to the operation of theteam and must be corrected if the player/family is to remain members of the team. A signed copy will remain with the player/family and the Coach will forward a copy to the Director of  Development. The coach will retain the signed original form.  (Enclosure 3)
4. A Disruptive Behavior Probation Form will be used by the Coach if a player/family continues behavior noted in a Family Counseling Form. The maximum length of probation is to the end of the Spring Soccer season. The signed original form will remain with the player/family and the Coach will retain a copy and forward a copy to the Director of  Development.  (Enclosure 4)
5. A Notification of Removal from Active Status Form will be used by the Coach in the event a player/family violates conditions set in the Disruptive Behavior Probation Form. A signed copy will remain with the player/family and the Coach will forward a copy to the Director of  Development who will notify the LOBOS Committee Chairman.  (Enclosure 5)

Enclosures(5)        Coaches Conduct and Discipline Report Form
                            Parent/Player Acknowledgment Form
                            Family Counseling Form
                            Disruptive Behavior Probation Form
                            Notification of Removal from Active Status

Approved 02/09/98

 Coaches Conduct and Discipline Report Form

Team: ______________________ Coach: ____________________________

 Date:       ______________ Time: ___________ Place: ________________
 
 
 

Practice    Scrimmage    Game    Tournament    Other
 
 

Offender(s):  Player    Parent    Spectator(s)    Coach    Asst. Coach
 
 

Name: ____________________________________________

Yellow Card(s)     Red Card     Misconduct  Class 1  2  3  4
 
 

Class 1:  Use of profanity by word or sign.

    Inciting disruptive behavior.

    Making insulting or derogatory remarks or gestures about any group at any

    time.

Class 2:  Making threats.

               Making threatening gestures.

Class 3:  Physically striking a player or fighting with a player before,  during or  immediately after a
game

Class 4:  Physically pushing or striking a coach,  assistant coach,  team manager,  spectator or

              Association official

               Vandalism.

               Willful or malicious destruction of property.

               Coach, assistant coach, team manager, or spectator removed from the field/complex by a

               Referee.
 
 

Description of incident:
________________________________________________________________
 
 
 
 
 

(use other side if necessary)
 
 
 
 
 
 
 
 

Signature:   ____________________________________________________
 
 

Notify Director of Development (853-2756) or LOBOS Committee Chairman (853-3941)
A.S.A.P. Mail or Fax form to Committee Chairman (Fax 853-6256).
 
 

Enclosure 1
 
 

             PARENT/ PLAYER ACKNOWLEDGMENT FORM
 
 
 
 

I/We have read and understand the LOBOS Committee Conduct and Discipline Policy.
I/We agree to abide with and be bound by the Collierville Soccer Association Bylaws and
LOBOS Committee Policies and Procedures as a condition of the privilege of
participation in the LOBOS Soccer program and representing the Town of Collierville.

I/We understand I/We cannot participate in Collierville Soccer Association LOBOS
Soccer until I/We sign this document.
 
 
 
 

PARENT: _____________________________________ DATE:____________
 
 

PARENT: _____________________________________ DATE:____________
 
 

PLAYER: _____________________________________ DATE:____________
 
 
 
 

Copy to: Team Manager
 
 
 
 

Original to:  LOBOS Registrar
 
 

Enclosure 2
 
 

                        FAMILY COUNSELING FORM

Team:  _____________________ Coach:____________________________________

Date of Counseling: ______________________________________________________

Person(s) receiving Counseling:_____________________________________________

Disruptive Behaviors noted: ________________________________________________

Double Rostering/Transfer of Players
 
 
 

1. A player selected for a competitive team is expected to honor his/her commitment to  that team for 1 (one) seasonal year ( fall and spring season ). The player may not transfer  to, or register with,  any other LOBOS team during this period unless all of the following conditions are met:  he player submits his/her written request for the transfer/double roster to both coaches involved with the transfer/double roster.

1. Both Coaches provide written approval to the Development Director that  the transfer/double roster is in the best interest of the development of the player.
2. The transfer/double roster of the player will not be detrimental to the  original team.
3. The Development Director provides documentation,  to the Lobos Committee, approving the transfer/double roster.
4. The player pays all additional fees associated with the transfer/double roster.  Before a player transfers to another team the player must pay any outstanding  balances to the original team.

Amended 03/09/98

Deleted.

Play-ups

Deleted.

REFUNDS OF LOBOS FEES

Purpose:   To clarify the policy of refunding LOBOS fees.

Discussion:  

    There are situations that arise where LOBOS families are due refunds of

    LOBOS fees that have been collected. There are also situations that arise

    where families want refunds of LOBOS fees but are not due a refund. The

    LOBOS Committee must keep in mind their fiduciary responsibility to

    maintain the solvency of the club yet refund fees when it is warranted.

    Some fees may or may not be pro-rated.

1.  No refunds will be made after the fall season starts without the situation being presented to the LOBOS Committee for determination. The fall season begins with the commencement of practice for that particular team.

2.  If a refund is requested after the official team roster is submitted to the Tennessee State Soccer Association but before the start of the fall season, a $40.00 fee will be kept for administrative purposes and the balance of payment/s refunded to the family.

3.  The primary reasons for refunds of player fees are extended illness, long-term injury and family relocation.

Approved 08/10/95

Amended 11/09/98

Amended 04/08/02

Amended 03/08/04

DISCUSSION

It was decided, by unanimous vote, at the November 1998 CSA membership meeting to restructure the existing CSA, Recreation, Developmental and LOBOS Bylaws.  The requirement for any bylaw change to be approved by the Executive Board restricted the Committees from acting expeditiously and efficiently at times.  Executive Board members were being required to approve/disapprove necessary changes they had no overriding reason to influence.

The Executive Board requested the CSA Bylaws be changed to that necessary to regulate the overall Association, not the individual Committees.  All current CSA bylaws effecting individual Committee operations were to be placed in Committee Policy and Procedure status that could be changed by the Committees as needed.

What existed as LOBOS Club Bylaws prior to this date will now be restructured to a Policy and Procedure format.  Certain parts of the old LOBOS Club Bylaws will detached to be included in applicable Policies and Procedures that are currently in effect. All references to coaches will be placed in a new comprehensive policy due the change in coaching structure and philosophy that has occurred.  Sections that are already regulated by CSA Bylaws will not be duplicated in this policy.  What remains will be the basis for the Operations Policies and Procedures.

Policies and Procedures
 

1. Operations

1.  The Collierville Soccer Association will operate a LOBOS Club for players from the Association with advanced abilities who wish to compete at a higher level of play.  The club name will "LOBOS" or Lady LOBOS" followed by the year group designation.  The club will enter teams in TSSA Divisions 1,2 or 3 and tournament play.  The LOBOS club will operate as a division of the Collierville Soccer Association in accordance with the CSA Bylaws.  The LOBOS club will sanction teams starting with the U-10 age group up to the U-19 age group for boys and girls.
2. The LOBOS Committee will include:

Chairperson/ CSA LOBOS Commissioner
Vice-Chairperson
Secretary
Uniform Coordinator
Equipment Coordinator
Publicity Coordinator

Tournament Director

Cougars Representative

1. The Chairperson shall:
1. Be responsible for the overall operation of the LOBOS club and shall preside at all LOBOS Committee Meetings.
2. Schedule LOBOS Committee meetings as needed to efficiently operate the LOBOS program.
3. Serve as LOBOS Commissioner of the CSA Executive Board and provide regular reports concerning LOBOS club operations.
2. The Vice-Chairperson shall:
1. Succeed to the duties of the Chairperson in his/her absence or at the Chairperson's discretion.
2. Deleted
3. The Secretary shall:
1. Record the minutes of all LOBOS club meetings.
2. Prepare and distribute minutes to Committee members no later than two weeks after each meeting for review.
3. Be responsible for correspondence from the LOBOS Committee.
4. Deleted
5. Deleted
6. The Uniform Coordinator shall:
1. Seek and present bids for club uniforms.
2. Administer the LOBOS club uniform policy.
7. The Equipment Coordinator shall:
1. Maintain/administer the inventory of LOBOS property.
2. Deleted
8. The Tournament Director shall:
1. Be responsible for organizing and administering LOBOS tournaments.
3. The Publicity Coordinator shall:
1. Apprise the media of tryout dates, game schedules/scores and tournament dates and results.
2. deleted
4. Deleted
5. Managers

1.  As soon as possible after tryouts, each team will choose an individual other than the coach/assistant coach to serve as the team manager.  Team managers will be responsible for team administration.  Managers will ensure their team is represented at LOBOS Committee meetings as requested by the LOBOS Committee.
6. Players
1. All players who are selected for LOBOS teams are expected to maintain a high level of dedication and sportsmanship.  Players who are selected for a LOBOS team are expected to strive to obtain the highest level of skill possible through attendance at all team practices, camps or other training sessions.  However, it is Association policy that school work or related studies take priority over all soccer activities.
2. Each player shall exhibit proper behavior while representing the club on the field at practices, games or any program or Association function. Any breaches of proper behavior will be dealt with in accordance to current discipline policy.  A player may be dismissed only if corrective actions have failed and two-thirds LOBOS Committee members vote for dismissal.  Dismissed players will not be entitled to refund of paid fees.
3. LOBOS team coaches are exempt from the CSA participation rule but must endeavor to give each player reasonable playing time commensurate with the player's efforts and dedication to the team.
4. LOBOS players may not register on CSA Recreation teams.

Amended 5/12/03

 COACHES

Discussion

Given the restructuring and philosophical changes to the LOBOS coaching staff and the rewrite of the CSA Bylaws (mandated at the November 1998 membership meeting) it is necessary to combine all old Bylaws, Policies and Procedures relating to coaches into a comprehensive document.

The increase in coach's salaries, responsibilities and structure demands more accountability of the coaches.  Obligations of the coaches to the club and the club to the coaches must be detailed.

Exclusivity
 

1.  LOBOS coaches and assistants are expected to commit their coaching exclusively to their assigned duties with the Collierville Soccer Association.  LOBOS coaches will not be on payroll with any other non-scholastic youth soccer programs nor will they be mentioned as staff in any documents from other non-scholastic youth soccer programs.  Existing situations at time of approval of this document must be terminated prior to tryouts for the 1999-2000 season.
2. Due to the time commitment expected of paid LOBOS coaches they will not serve as volunteers in any CSA administrative position.

1. Individuals who wish to coach a LOBOS team will submit a resume to the Director of Player and Coach Development and LOBOS Committee at least one month prior to scheduled tryouts.  Candidates must comply with CSA/affiliate licensing requirements and must demonstrate the ability and have the time and resources to coach a LOBOS team.
2. Prior to tryouts the LOBOS Committee will review each candidate's resume, review Development Director recommendations and conduct optional interviews of each candidate.  After the review process is complete, the Committee will vote to select each coach.
3. Assistant coaches may be selected by the coach but must meet all CSA/affiliate licensing requirements and be able to conduct practices and games in the coach's' absence.

1. 1. LOBOS coaches will be paid for a 10 month period beginning August 1st and ending May 31st to coincide with the LOBOS seasonal year.  Coaches will be paid according to the salary structure submitted to the Committee and approved March 9, 1998 (Enclosure 1).  Adjustments to the salary structure, either up or down, must be approved by the LOBOS Committee.  The CSA Executive Board will be responsible for payment of LOBOS coach salary and any tax notification requirements.  Individual LOBOS teams will fund part of the travelling expenses of the head Coach for out-of-area tournaments (up to a minimum of $100 per out-of-area tournament).  The children of LOBOS head coaches will have their LOBOS club fees paid by the club.  Individual team fees for the children of LOBOS head coaches are the responsibility of that head coach.
2. The Director of Player and Coach Development will determine minimum administrative requirements to support coaches to effectively lead their teams and develop themselves.  The LOBOS Committee will support those administrative requirements financially.  The Director will consult with the Committee to outline or change these requirements.
3. The LOBOS Chairperson and Director of Player and Coach Development will ensure coaches are given knowledge of all Bylaws, policies and procedures that affect them.
4. The LOBOS Committee will provide funding for tuition for at least one coach per year to attend a national license school.  Coaches who receive tuition funding for a national license school must commit to remaining a LOBOS coach for one seasonal year.
5. The LOBOS Committee will review any multiple complaints or negative reports concerning coaches and assistant coaches and take appropriate corrective steps.  Corrective actions may include counseling, retraining or dismissal.  Coaches may only be dismissed if corrective actions have failed and two-thirds of the LOBOS Committee vote for dismissal.
6. The LOBOS Committee will arrange for and schedule practice/training facilities for the coaches in an equitable manner.

As a minimum all paid LOBOS coaches will:
 

1. Attend all matches.
2. Attend all team-training sessions scheduled during the playing season, minimum two per week.  During the non-playing season, coaches may reduce this requirement.
3. When assigned a coaching role, attend skills sessions and other training sessions.
4. Attend all coach's clinics.
5. Attend all monthly coaches meetings with a completed coach's workbook.
6. Coaches will evaluate players, in writing, at the end of the fall and spring season.  It is recommended the evaluation be reviewed with the player in the presence of the parents.
7. Work to guarantee all team players meet the standards for their age group set by the Director of Player and Coach Development.
8. Be familiar with the LOBOS Conduct and Discipline policy and their role in that policy.  Coaches will, at all times, control the conduct and behavior of themselves and their teams so that the Association and Town of Collierville are represented decorously.

This enclosure to CSA LOBOS Policy No. 12 is based on a letter dated February 11, 1998 from Coach Chris Bartels to Bob Caulk, LOBOS Chairman.  The subject of the letter was "LOBOS Staff and Camps".  A copy of the letter is contained in the record of the March 9, 1998 LOBOS Committee Meeting.

 The salary structure for the designated age-specific coaches.  Their job description would include responsibility for the development of all teams in their gender age group to include coaching/assisting coaching those teams.

Inevitably, situations will arise where the Director of Player and Coach Development may deem necessary to adjust the above salary structure either up or down.  The LOBOS Committee must approve adjustments.

ENCLOSURE (1)

Approved 08/10/95
Amended 11/09/98